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Administrative Assistant

Description

We have an opening for a half-time administrative assistant to help manage our events

Schedule: 

3 days a week 2-4 hours as needed

Job Description:  Administrative Assistant

Reports to:  President and CEO

Purpose:

To support seasonal community productions and events through recruitment, marketing, administrative work and other areas as assigned

Essential Functions:

Administrative Support

This position is responsible for providing administrative support as needed to the President and CEO, including but not limited to:

    • Perform basic bookkeeping tasks
    • Organize files
    • Create reports / excel spreadsheets for donor list, cast and students
    • Maintain organizational files and documents
    • Help with scheduling of volunteers, orientation and setting up interviews
    • Contact cast, send out reminders, setup meetings
    • Manage donor database
    • Assist directors and teachers during rehearsals, classes and community events
  1. Special Events
    • Assist with coordination of event logistics
  1. Communications
    • Assist with print and electronic newsletters
    • Create newsletters,flyers, brochures
    • Update website and create constant contacts
    • Assist with donor communications, including appeal and thank you letters 
    • Coordinate bulk mailings
    • Maintain organizational archives
    • Answer phones, check messages and schedule meetings with pastors and other community leaders
    • Coordinate rehearsal schedule
  1. Take on additional tasks as needed by the Executive Director

 Qualifications:

  • Minimum two years related experience; nonprofit experience a plus.
  • Proficiency with spreadsheets, databases, and word processing.
  • Ability to multi-task and prioritize in a dynamic work environment.
  • Strong attention to detail and ability to work as a team member with minimal supervision.
  • Solid written and oral communication skills and excellent phone manner.
  • Ability to develop effective work plans, organize details, set priorities, and meet deadlines.
  • Interest in and commitment to CHMBT mission is helpful.

 

Final Date: 
Monday, February 24, 2020 - 8:30pm

Related Links: 

Easter Dinner Theatre
The final date for this opportunity has passed.

Location

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Logistics
Is training or orientation provided?: 
Yes
Is there an application or interview process?: 
Yes
Is parking available?: 
Yes
Is it on a busline?: 
Yes
Is the site accessible to people with disabilities?: 
Yes
Is transportation provided?: 
No
Is special clothing or equipment needed?: 
No
Is food provided?: 
No
Is this opportunity eligible for individuals required to complete disciplinary community service?: 
No

Organization Information