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BLUES BREWS BBQ FESTIVAL 2012!!
*Our upcoming event...BLUES, BREWS and BBQ FESTIVAL JUNE 29-30, 2012*
Join the fun! There are volunteer opportunities for people of all interests and abilities.
In order to continue to keep the BBBBQ Festival free to the public, it is imperative that we gain support from volunteers and non-for-profit organizations.
ACCESS: Assist people with disabilities in a variety of situations. Post signs, maintain access areas, ability to push wheelchairs over rough terrain, ability to work extensively with the public, have a commitment to teamwork and posses a sense of humor.
*If you need special assistance, call 217-359-6960 or email us at firstname.lastname@example.org
BEER TENT SERVER- Fill beer cups, serve alcoholic beverages and collect tickets for said beverages. Recognize and refuse alcoholic beverages to inebriated patrons. Maintain cleanliness of beer tent area and restock beverages after use. Must have a valid drivers license and be at least 19 years of age.
VENDING COORDINATOR ASSISTANT- Help coordinators to set up booth spaces, welcome vendors and assist vendors in finding their assigned booths. Help vendors with whatever they need to ensure a simple and easy set up. Help food vendors with specific needs during the festival, making sure all prices are clearly marked and displayed, dispensing of ice to the vendors and keeping track of number of bags sold, check to make sure site is tidy and trash/recycling are put in appropriate containers, and supervise clean up at the end of the festival.
BEFORE & AFTER: Assist in setting up and tearing down banners, barricades, poles & displays, deliver and collect tables & chairs, assist as needed with signs, set up pop up tents, and drop electrical cords. Must be physically fit, be able to work in extreme heat, be able to work early and late hours, and lift over 50 lbs.
BOX OFFICE (Food & Beverage): Provide customer service, event information and make change and sell Food & Beverage tickets. Coordinator reserves the right of approval on all volunteers. Prior cashier or bank teller experience a plus but not required.
MERCHANDISE: Volunteers will assist at artists or BBBBQ merchandise booth. Stock and oversee tables of merchandise. Assist customers and check out customer purchases. Retail knowledge and cashier experience is helpful but not required. (Merchandise crew is chosen pre-festival. There are only a couple of openings for this crew. If you are interested please make a note on your application).
LOUIE'S PLAYLAND: Assist in supervising Louies Playland with childrens activities. Will help facilitate kids programs throughout their shift, and make sure parents do not leave their children unattended. Volunteers should be comfortable working with children and with assisting in various childrens programs (Background checks may be required for this area).
HUMAN RESOURCES: The central nervous system of BBBBQ Festival, working around the clock with radios and phones, to keep key personnel connected and vital information flowing. Assist in greeting & checking in the arriving volunteers, vendors and artists. Assist in signing out and checking in hand held radios. Knowledge of tax forms, excel and word a plus but not required. Must enjoy working with people. Strong verbal communication skills with a professional and outgoing demeanor.
ELECTRICAL CREW: This committee brings the electrical power to the festival. They will cover exposed power lines to avoid tripping hazards. This committees job is to lay down the cables from the access points to the place where it is needed as well as install any necessary distribution boxes. After the festival we also pick up cables and boxes, clean them off, and pack them away until next year. This requires some heavy lifting, lots of walking, lots of hand work, and some working on heights and overhead. Prior experience in this line of work is preferred but not required.
FIRST AID: Required to have an EMT license, a cell phone and a valid drivers license. Provide minor first aid when needed. After each call, restock and replace used supplies, cleans all equipment following appropriate disinfecting procedures, and carefully check all equipment to ensure availability for next response. (Will need to provide copy of EMT and drivers license).
BBBBQ MARKETING: Preparing and implementing marketing work to promote the festival including: creating posters, putting up fliers and distributing festival guides. All the work on this committee will be done in advance. Some volunteers will be asked to come in to the Fluid Events office. Computer, Internet and social media experience a plus but not required.
INFO BOOTH: Booth attendants provide detailed information about the music line up, artists and the BBBBQ festival, as well as provide directions and pass out printed materials to festival attendees. Be knowledgeable of the Champaign-Urbana area. Oversee lost and found. Help direct volunteers to appropriate check in locations. Keep information booths stocked, cleaned and organized. Creating a positive impression of both the festival and performers is critical to this role.
SECURITY: Traffic & crowd management, gate assistance, and facility security. Watch for vandalism and improper behavior. Requires a mature, calm and responsible individual. Many assignments require extensive walking. Prior security experience highly recommended but not required. Teams will be assigned on a first come first served basis.
ARTIST HOSPITALITY: The hospitality room is an area where artists can take a break and re-fuel. We need people to make coffee, ensure that the food and drink is available to the artists and keep the area clean. Look after the artist per their contract (Rider) This area is also used for an instrument check, so our performers can leave their instruments in a safe place while they enjoy the festival. Must be willing to be flexible with shift scheduling and work additional hours as needed. Requires good humor, high energy and a team attitude! Prior experience with festival or concert hospitality preferred but not required.
ARTIST TRANSPORTATION/RUNNER: Transport artist & equipment onsite & off, to airport & hotels while also running errands such as getting groceries and dropping off laundry. We need licensed and insured drivers for this job. Must use own insured vehicle, have a valid drivers license and a current form of insurance. Requires vehicles with 5+ seats, Vans or SUVs preferred . High energy and knowledge of Champaign and Urbana is a must.
GREEN TEAM: Collect items from the festival grounds to help keep the festival site clean and make routine rounds to empty trash cans.
JOATMON-(Jack-of-all-trades, master-of none)- Flexible hours, many different tasks. Act as a fill-in at sites that need assistance during the festival. You never know where youll be assigned with this one. Requires physical vigor, not necessarily great strength.
BACKSTAGE ASSISTANCE - Lifting, carefully moving equipment, high energy environment. Requires co-operative, hardworking people who take direction well. Music/backstage experience preferred. Must be 19 years of age or older.
FRONT GATE OPERATIONS: Welcomes guests, takes donations and hands out event information/schedules. Help to maintain gate security. Preferred to have knowledge of the local area. The amount of donations raised at the BBBBQ festival depends on the involvement of our gate volunteers. Enthusiasm is a must!
RUNNER: Will be running errands and assisting in anything to help the festival run smoothly. We need licensed and insured drivers for this job. A valid drivers license is necessary.
It is beneficial and necessary of all volunteers to attend the volunteer orientation. This event will provide you with all the necessary details of the Festival and will allow you to meet other volunteers. Attending this training will be vital to understanding your volunteer role and other logistics that are pivotal to the success of the festival. Other arrangements can be made if you cannot attend the orientation.
Since we truly rely and depend on each persons commitment as a participating volunteer, we ask that all volunteers please arrive on time to any event (at least 10-15 min. before assigned time). Timeliness has proven crucial to maintaining organization and it insures that this event will be successful. For any last minute emergencies or if you cannot show up at your assigned time, please contact Tara Martin at 217-359-6960 ASAP. Thank you in advance for your time!
FESTIVAL COMMITTEES VOLUNTEER OPPORTUNITIES
Each year, The Blues, Brews and BBQ Festival looks for individuals to volunteer during this exciting event! The BBBBQ has repeatedly been complimented for Festival volunteers on their commitment and passion. Our volunteers make up a large portion of the Festival staff and help to manage this BBBBQ weekend. We value and depend on each and every volunteer, as they are an integral part of the production and success of this event. We look forward to working with you! In order to get to know you and your preferred placement preferences for the festival, we ask that you please fill out a volunteer application. We are accepting applications on February 10th, 2012. Email email@example.com for more information.
Volunteer as a team! Recruit a group from your office, church, school, or social organization for a fun and rewarding experience and also as a unique team building exercise. Please contact the Tara Martin at 217-359-6960 for more information.
Our volunteers are known by guests as always having smiles on their faces and displaying a pleasant attitude at all times! We look forward to continuing that tradition.
Volunteer Benefits & Perks:
-Festival T shirt and a limited edition, numbered and signed by the artist, poster (with a minimum of a three hour shift)
-Festival T shirt, a limited edition, numbered and signed by the artist, poster and a BBBBQ Mug (with a minimum of a four hour shift)
-Festival T shirt, a limited edition, numbered and signed by the artist, poster, a BBBBQ Mug, and a meal ticket (with a minimum of a six hour shift)
Arrival and Check-in
Please keep in mind that you MUST check in at the festival headquarters BEFORE beginning your volunteer shift. Please try to arrive about 10-15 minutes before your shift begins to find a parking spot and orient yourself around the festival grounds.
All volunteers must have one form of ID and their social security number or you will NOT be allowed to participate.
NOTE: It is essential that our volunteers fulfill their commitment. Ask your coordinator, Tara Martin, for particular shift arrangements ahead of time. With the exception of unforeseen emergencies, if you do not fulfill your 2012 volunteer commitment, we wont be able to accommodate you in the future.